Elected Members and Members of the Public
Elected Members for Fermanagh and Omagh District Council have been elected to represent the constituents of the district. Details about all Elected Members are available at https://www.fermanaghomagh.com/your-council/councillors/. As an Elected Member they may collect some, or all, of the following information (personal information will only be collected as necessary and where it is relevant to your enquiry or complaint):
What information is being collected?
1. Name
2. Postal Address
3. Email address
4. Telephone numbers
5. Details of enquiry or complaint
6. Signature
7. Details of family members
8. Date of Birth
9. National Insurance number
10. Special category data such as racial or ethnic origin, political opinions, religious or philosophical beliefs, medical/health information, criminal convictions and offences
Who is collecting it?
The Elected Member is the Data Controller which means that they determine how the information is collected, used, protected and shared, where appropriate.
How is it collected?
Information is collected when you meet an Elected Member in the community, when you telephone an Elected Member or when you send them letters/emails.
Why is it being collected?
The legal basis Elected Members rely on for processing your personal data is article 6(1)(c) of the GDPR which means that processing is necessary for them to comply with the Local Government Act (NI) 1972 and 2014 and the Data Protection Act 2018.
Furthermore, within the GDPR, the legal bases Elected Members rely on for processing your personal information are:
• article 6(1)(a) – Consent (you have provided your information and asked them to act on your behalf)
• article 6(1)(d) – Vital interests (to protect you, or others, from harm, such as a life or death situation)
• article 6(1)(e) – Public task (necessary to perform a task in the public interest or for official functions, which has/have a clear basis in law)
• article 6(1)(f) – Legitimate interests (necessary to process the information for a legitimate interest, or in the legitimate interest of a third party)
How will it be used?
The information may be used:
• to investigate an enquiry/complaint
• to respond to an enquiry/complaint
Who will it be shared with?
Your personal information will only be shared to help address your enquiry / complaint, and third parties who are given the information are obliged to keep your details secure.
Your personal information could be shared with other Elected Members, Local Government Officers, the Western Health and Social Care Trust, Voluntary Organisations, Central Government departments.
If you ask an Elected Member not to share your details they should respect your wishes but be aware they may not be able to progress a matter for you on an anonymous basis.
How long will it be retained for?
Your information could be kept for the length of the Elected Member’s term in office, but it may vary depending on your enquiry / complaint. Any information held at the end of an Elected Member’s term in office should be passed to an appropriate Council representative or securely destroyed.