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Registering a Birth

COVID-19 Update


Birth Registration by Appointment Only

An appointment only birth registration service resumed on 11 May 2020.
(The service will continue to be kept under review.)


To make an appointment, email or phone  028 8225 6212 or 028 6634 2428.

In line with government guidance please do not visit our offices should you or a family member display any symptoms of COVID-19.
Prior to arriving…..
  • complete the birth registration form and email a scan/photograph of it to
  • make arrangements for 1 parent only to attend for a birth where the parents are married, both parents only to attend for joint registrations.
  • no children should attend the office.
  • due to limited waiting space, late appointments cannot be accommodated.
  • full birth certificate/s (£8.00 per certificate) can be obtained at the time of the registration.  Please make payment by card if possible.

Your baby’s birth must be registered within the first year, in normal circumstances within 42 days from the birth.  Should you not wish to attend the office to register your baby’s birth until more easing of restrictions are implemented, please see below information regarding accessing medical services and claiming child benefit, which you may find useful​:

Accessing Medical Services​

In the current circumstances, to enable a child to access medical services, parent/s should contact the GP practice with the following information:​​​
1. Child’s Health & Care Number.​​​
2. Full name child is to be registered as.​​​
3. Home Address child will be residing at.​​​

Claiming Child Benefit​​​

In the current circumstances the following guidance should be followed regarding applying for child benefit:​​​
The mother of a newly born baby receives a copy of ‘notification of birth’ form (CHS1) from the midwife.​​​
The parent/s should forward this form with the child benefit application.


When and where should I register

By law, your baby’s birth must be registered within 42 days of the date of birth.

If the birth took place in Northern Ireland it can be registered in any District Registration Office within Northern Ireland.

What will I receive?

Once the registration is completed, the Registrar will give you one free short birth certificate and an infant registration form (HS123) to register with your family doctor and obtain your child’s medical card.  Birth certificates, either long or short, can be purchased at the time of registration for £8 per copy.

More information

The Registrar’s Office can also provide help and advice about the following issues:

  • re-registering a birth, for example, if you want to add the father’s name after the initial registration
  • recording name changes.

Detailed information about all these topics is available from the NI Direct website.


File Type Size Date
Birth Registration Form 2020 pdf 3 MB 17th January 2020
Type in GRO 4 REGISTRATION OF A BIRTH pdf 1 MB 11th June 2020

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