Planning Your Event

Getting Started

RAPID LATERAL FLOW TESTING: NOTICE FROM DEPARTMENT OF HEALTH (8 July 2021)

It is strongly recommended that anyone participating in, or attending, any event which will bring them into close proximity with other people from outside their existing bubble should test themselves before they attend an event, and on days 2 and 8 after the event. The purpose of this testing is to identify any positive cases in advance of the event, and allow them to self-isolate. Post event testing will also help to identify any asymptomatic COVID-19 infections arising from the event, or social interactions that may occur before or after an organised event. Attendees should be advised of the range of options that are available for people to access testing”.

Up to one in three people who have COVID-19 can spread the virus without knowing.  This is because they have no symptoms.  To reduce the spread of the virus, those individuals need to be identified.  This can be done by carrying out Rapid Lateral Flow Testing.

Options for the public to avail of Rapid Lateral Flow Testing include:

  • Rapid COVID-19 test packs can be ordered online, free of charge for delivery to your home by clicking on the following link: Order a Rapid Lateral Flow Test online
  • Rapid COVID-19 test packs can be collected from a number of locations across NI (including from the Council’s Connect Centres in Enniskillen and Omagh).  For a list of Collection Points, click on the following link: Find where to get rapid lateral flow tests

Important
Lateral Flow Testing does not replace symptomatic testing.  Anyone with COVID-19 symptoms should self-isolate and book a PCR test immediately and should not attend an event unless they receive a negative PCR test.  PCR tests are available at testing sites across Northern Ireland and can be booked by clicking on the following link: Book a PCR Test

Event Organiser’s Responsibilities
Although Lateral Flow Testing is not mandatory, event organisers are advised to strongly recommend that anyone attending an event should test themselves no more than 24 hours in advance of attending an event, and on days 2 and 8 following the event.

Event organisers may register with NI SMART to deliver Rapid COVID-19 testing. Registration is free of charge and enables events organisers to provide tests directly to all involved in, or attending events. It also provides them with a unique organisation number (UON) and the ability to create new site codes which can then be used by people attending an event. This provides event organisers with additional information about how many people attending an event have participated in asymptomatic testing.

Further information on the NI SMART: Asymptomatic Testing Programme is available at: Rapid Tests – Department of Health 


Why Events?

Fermanagh and Omagh District Council deliver and support a wide range of events across the region throughout the year.  Events provide an opportunity for the residents, community and business to come together to showcase the wonderful district of Fermanagh and Omagh and bring our parks, greens, open spaces, villages and town centres to life. Events can fall into many categories including Cultural, Arts and Heritage, Leisure and Sport, Community, Environment and more.  Each event will have its individual objectives, however, they all form part of Fermanagh and Omagh District Council’s Corporate Plan and the 2030 Community Plan.

  • People and Communities – Events should increase attendance and participation in arts, cultural and heritage activities promoting creativity and wellbeing. Sporting events that increase participation and improve health and wellbeing outcomes may also be supported.
  • Economy, Infrastructure and Skills – We support events that provide economic benefits to the local economy, promote tourism and the visitor experience. Community events should improve community cohesion, provide opportunities to participate and build capacity within the sector.
  • The Environment – Events, where appropriate, should enhance the natural environment, built and cultural heritage and be sustainability managed.

Events Toolkit

There are increasing demands on event organisers; for this reason Fermanagh and Omagh District Council have developed an Events Toolkit.  This is a practical resource to help you run a successful and well-planned event within the district. It combines an essential set of principles, standards and guidelines with clear, concise information to help organisers deliver safe, well managed and high-quality events. Fermanagh and Omagh District Council Events Management Team are responsible for delivering many events throughout the year with large audiences and high level of community participation.  The Events Management Team are working across the council and district to develop ways to improve current processes, develop skills, support peers and create new ways of working.

The downloadable Events Toolkit (see below) is a practical resource to help you through this process and sets out the key principles and procedures for organising an event.

Council Outdoor Events and Festivals Spaces

Fermanagh and Omagh District Council have a number of sites that are available and suitable to hire for an outdoor events and festivals space. Please see the list below:

  • Broadmeadow, Enniskillen
  • Cottage Lawn, Belcoo
  • The Round ‘O’, Enniskillen
  • Forthill Park, Enniskillen
  • Arleston Park, Omagh
  • Grange Park, Omagh
  • OASIS Plaza, Omagh
  • Ecclesville Forest / Parkland, Fintona
  • Gortin Glens Forest Park
  • Area outside Sperrin Centre, Omagh
  • Omagh Agricultural Mart (outdoor space only)
  • Enniskillen Castle (outdoor space only)
  • Forest Service locations will be uploaded in due course.( Please contact us directly to discuss which Forest sites you wish to hold your event at)

Please click here to view an interactive map of any outdoor space listed. Further site specific information will also be provided, such as; electrical points, water points, covered areas, comments and additional attachments. Simply type the location name in the search box at the top of the page.

Additionally, there are also a number of event friendly spaces within the Geopark. Key sites are as follows:

  • Cuilcagh Boardwalk
  • Castle Archdale
  • Pollnagollum Cave (Belmore Forest)
  • Lough Navar
  • Castle Caldwell

All other available sites can be found at www.marblearchcavesgeopark.com

How do you apply to hold an event on Council Outdoor property?(See Events Flowchart below)

All event organisers seeking to use Fermanagh and Omagh District Council outdoor property must check site availability with Property Services firstly on tel. 0300 300 1777 or email. events@fermanaghomagh.com.
This excludes Council leisure centres, Geopark sites and the Enniskillen Castle which must be contacted directly by event organisers.

Thereafter, you need to complete the Events Notification Form (ENF) to apply for and be granted permission to use Council Outdoor property, before your event can take place.  The decision to grant permission will involve service areas: Events Team, Operations and Estates, Licensing and Parks sections of the Council

This will outline if you, the event organiser, will be required to attend a Safety Advisory Group (SAG) meeting. A SAG meeting attendance is generally required for events that have the potential to have significant impacts on the community and / or environment, or require input and advice from a variety of authorities.

All Service areas review the Event Notification Form and may contact the Event Organiser to discuss the Event directly and seek additional information about the Event.

Events Notification Form (ENF)

Event Organisers are required to complete an Events Notification Form and submit to Events Management Team within Fermanagh and Omagh District Council if your event involves any the following:

    • External event organiser receiving financial support from Fermanagh and Omagh District Council
    • External event organiser seeking use of Fermanagh and Omagh District Council outdoor property (see ‘How do you apply to hold an event on Council Outdoor property?’ below)
    • External event organiser requiring a licence from Fermanagh and Omagh District Council, for example:
        • Entertainment
        • Road Closures
        • Street Trading

In completing this form it will enable Fermanagh and Omagh District Council and key agencies to provide the permissions for Council OUTDOOR event space / estate use and correct level of support and guidance required. You or your organisation, club or department understand and agree that the information contained within this form will be shared across all relevant departments within Fermanagh and Omagh District Council. It will also be circulated to members of the Fermanagh and Omagh District Council’s Safety Advisory Group (SAG) for the purpose of notifying key agencies (Emergency services and various departments) that an event is taking place. This form acts as the initial brief to highlight to members of the SAG the nature and size of your event which may require you to attend a SAG meeting to explain aspects of the event.  Whilst this is an initial events notification of your event, please complete each section in as much detail as possible.

If you are holding an event in an INDOOR Council facility / venue, speak with the facility / venue directly about the process of booking and confirming your booking, and check that they have any licences in place that you may need for your event. (Omagh Leisure Complex, Lakeland Forum, Strule Arts Centre, Ardhowen Theatre, Bawnacre Centre, Castle Park Centre etc)

Accessible Events

The Equality Act 2010 makes it illegal to discriminate against anyone because of their “Protected Characteristics” (i.e. their race, gender, age or disability etc.). The legislation also makes it clear that event organisers must make “reasonable adjustments” to their plans to ensure that disabled people are not discriminated against. Please see Planning an Event- ‘How to make your Event more Accessible’ in the Events Toolkit. Eventbrite has also produced a UK Event Accessibility Guide 2017 which is available to download below.

Downloads

Download file: Events Toolkit

Events Toolkit

26th April 2021
PDF - 3 MB
Download
Download file: DS01 UK EVENT ACCESSIBILITY GUIDE 2017

DS01 UK EVENT ACCESSIBILITY GUIDE 2017

25th July 2019
PDF - 2 MB
Download
Download file: FODC Events Notification Form

FODC Events Notification Form

6th May 2021
PDF - 2 MB
Download
Download file: FODC Events Management Plan

FODC Events Management Plan

27th April 2021
PDF - 958 KB
Download
Download file: Events Flowchart

Events Flowchart

23rd July 2020
PDF - 187 KB
Download

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